---
title: "Company card, expenses or one supplier for all"
url: "https://vemente.com/en/guides/company-card-expenses-or-one-supplier/"
description: "Three ways to buy from a new supplier, and a fourth through Vemente. Who does what and how much internal work is left."
language: "en"
publisher: "Vemente"
area: "New suppliers"
type: "Comparison"
stand: "November 2026"
published: "2026-11-03"
modified: "2026-11-03"
---

# Company card, expenses or one supplier for all

An item is only available from a supplier your company has never ordered from. There are three usual ways to buy it anyway. And a fourth through Vemente.

As of November 2026

## In short

Setting up the supplier is worth it if you order from them often. With a card or expenses, every purchase leaves a receipt, a claim and a booking behind. Through Vemente, what stays with you is the approval and one invoice from Vemente, and for goods from abroad usually also the invoice from Swiss Post or the courier.

## The four routes side by side

| Route | How it works | What stays with you |
| --- | --- | --- |
| Set up the supplier | Supplier form, checks, bank details, setup in the system. After that you order on invoice. | Request, checks and setup before the first order is possible. |
| Company card | Whoever has a card pays directly in the shop. Many companies only allow this in certain cases. | Hand in the receipt and book the statement, often in a foreign currency. |
| Personal card and expenses | Someone pays themselves and claims the cost as expenses. | Staff advance their own money. Plus receipt, expense claim, approval and payout. |
| Through Vemente | Vemente is set up at your company once. You send the request and receive a quote by email. We order once you have accepted it and the order is approved. Depending on what your company sets, orders are approved automatically, through Vemente's AI approval or by your people. | The invoice from Vemente. For goods from abroad, the invoice from Swiss Post or the courier for clearance and import VAT usually comes on top. The fee is 2.8% of the order value, minimum CHF 19, or EUR 19 in euro countries. |

## Which route fits when

If you order from the same supplier regularly, set them up. The setup effort is then spread across many orders.

If it is a single order, the question is how much work is left after the purchase. With a card or expenses it is the receipt, the claim and the booking, again for every order.

Through Vemente there is no setup for each new supplier. Only Vemente is set up, once. Vemente checks the supplier in the commercial register, against sanctions lists, for export control and for adverse media, and pays them, also in advance and in a foreign currency. It's quick.

## Related

- [The supplier is not in the system](https://vemente.com/en/guides/supplier-not-in-the-system/)
- [The online shop only takes cards](https://vemente.com/en/guides/online-shop-only-takes-credit-cards/)
- [Paid with a personal card](https://vemente.com/en/guides/personal-card-and-expenses/)
- [Ordering once from a new supplier. CpD account, new supplier account or Vemente](https://vemente.com/en/guides/one-time-supplier-cpd-or-one-supplier-account/)

As a web page https://vemente.com/en/guides/company-card-expenses-or-one-supplier/