For a single order, accounts payable can set up the supplier as a supplier account, book through a CpD account, or have an existing dealer source the item. With a CpD account, the address and bank details are entered and checked in the document for every invoice. Through Vemente you only set up Vemente once as a supplier account, and Vemente buys from the new supplier.
What a CpD account is and what an order costs
SAP describes what a CpD account is in its course material. Each company decides for itself when to use one. The German procurement association BME measures the cost per order as an average across all orders, without invoice checking.
‘SAP S/4HANA ermöglicht das Anlegen von Einmallieferanten für Geschäftspartner, mit denen Sie nur einmal einen Geschäftsvorgang ausführen, der in der Regel einen geringen Wert hat. […] In der Regel enthält der Stammsatz eines CPD-Lieferanten keine Adress- oder Bankdaten. Diese Informationen müssen dann im Geschäftsbeleg eingegeben werden, z.B. in der Eingangsrechnung.’Translation ‘SAP S/4HANA lets you create one-time suppliers for business partners with whom you carry out a business transaction only once, usually of low value. […] As a rule, the master record of a CPD supplier contains no address or bank details. This information must then be entered in the business document, for example in the incoming invoice.’
‘Lokale Buchhaltungs- oder interne Regeln können sich auf Fälle auswirken, in denen die Funktion für Einmallieferanten verwendet werden kann.’Translation ‘Local accounting or internal rules can affect the cases in which the one-time supplier function can be used.’
‘Aktuell liegen die Kosten je Bestellvorgang bei 121,75 Euro.’Translation ‘The current cost per ordering process is 121.75 euros.’
‘alle Bestellungen (inkl. Abrufe aus Rahmenverträgen und Katalogsystemen)’Translation ‘all orders (incl. call-offs from framework agreements and catalogue systems)’
Whether buying through Vemente fits your rules is your company's decision.
Your routes for a one-time supplier
| Set up the supplier as a supplier account | Enter and check master data with address, UID or VAT ID and bank details. The supplier is then ready for further orders. If it stays at one order, a master record remains that is no longer needed. |
|---|---|
| Book through a CpD account | There is no master record of its own. The address and bank details are entered and checked in the document for every invoice. Your internal rules decide when a CpD account is allowed. |
| Pay with a company card | Where there are company cards and the shop takes cards. The purchase is booked through the card statement with the order receipt. |
| Staff pay themselves and claim it as expenses | Where your expenses rules allow it. Until the reimbursement, the person carries the amount themselves. |
| An existing dealer sources the item | A supplier that is already set up orders the item for you and invoices it. Whether a dealer offers this, and at what price, varies. |
| Order through Vemente | You set up Vemente once as a supplier account. Vemente checks and pays the new supplier. It's quick. |
Vemente as one supplier account for all new suppliers
Vemente buys from the supplier in its own name and resells the goods to your company. You receive the invoice from Vemente, made out to your company.
We check the new supplier in the commercial register, against sanctions lists, for export control and for adverse media. Then we pay them.
You receive a quote by email. We order once you have accepted it and the order is approved. Depending on what your company sets, orders are approved automatically, through Vemente's AI approval or by your people. The fee is 2.8% of the order value, minimum CHF 19, or EUR 19 in euro countries.
Suppliers you have already set up stay in your own process.
Questions about one-time suppliers
What is a CpD account?
A collective account for suppliers a company does business with once, usually for a small amount. CpD stands for Conto pro Diverse. The address and bank details are usually not in the master record but in the individual document.
What does an order from a new supplier cost internally?
There is no measured figure for exactly this case. From its survey, the BME gives EUR 121.75 per order, for the reporting year 2024. That is an average across all orders, including catalogue call-offs. It only counts procurement costs, without invoice checking.
Send us what you need. We send you a quote by email.