If an online shop only takes cards, you can ask it for payment on invoice, buy the item from a supplier that is already set up, or pay by card where your company allows it. Through Vemente, Vemente pays the online shop and you receive the invoice from Vemente.
What accounting needs for a card purchase
Each company decides in its card or expenses policy who gets a company card, for what and up to which amount. The accounting rules of the law apply to every purchase, and an invoice must name the buyer.
‘Sie folgt den Grundsätzen ordnungsmässiger Buchführung. Namentlich sind zu beachten: […] 2. der Belegnachweis für die einzelnen Buchungsvorgänge […].’Translation ‘It follows the principles of proper accounting. These include in particular […] 2. documentary evidence for the individual entries […].’
‘Die Rechnung muss den Leistungserbringer oder die Leistungserbringerin, den Leistungsempfänger oder die Leistungsempfängerin und die Art der Leistung eindeutig identifizieren […].’Translation ‘The invoice must clearly identify the supplier of the service, the recipient of the service and the nature of the service […].’
Whether buying through Vemente fits your rules is your company's decision.
Your routes when the shop only takes cards
| Ask the shop for payment on invoice | You ask the shop whether it offers businesses payment on invoice. |
|---|---|
| Buy from a supplier that delivers on invoice | If a dealer that is set up at your company also has the item, your usual process applies. Price and delivery time may differ. |
| Pay with the company card | Your company decides whether there is a company card, who holds it and for which amounts. The order receipt is part of the expense report. |
| Pay with your own card and claim it as expenses | Where your expenses rules allow it. Until the reimbursement, the person carries the amount themselves. |
| Order through Vemente | Your company sets up Vemente once as a supplier. Vemente checks and pays the online shop. It's quick. |
Vemente pays the online shop, you receive the invoice from Vemente
Vemente buys from the online shop in its own name and resells the goods to your company. The goods go straight from the online shop to your address. You receive the invoice from Vemente, made out to your company.
We check the online shop in the commercial register, against sanctions lists, for export control and for adverse media. Then we pay it, also in its currency.
You receive a quote by email. We order once you have accepted it and the order is approved. Depending on what your company sets, orders are approved automatically, through Vemente's AI approval or by your people. The fee is 2.8% of the order value, minimum CHF 19, or EUR 19 in euro countries.
If something is wrong, damaged or missing, we sort it out with the supplier.
Questions about buying from an online shop
How do I send the request?
In the platform chat, as text or a link. If something is missing for the order, the chat asks.
When do I not order through Vemente?
When the supplier is already set up at your company or the item is in your catalogue. Then your own process applies.
General information, not legal advice.
Send us what you need. We send you a quote by email.