Each company decides for itself whether you may pay for it with your own card, usually in its expenses policy. In Switzerland the company must reimburse necessary expenses, together with the salary, unless a shorter period has been agreed. Through Vemente nobody pays with their own card, and there is no expense claim for the purchase.
What the law says about expenses and receipts
If you pay something out of your own pocket for the company, you get it back. The Code of Obligations says that the company reimburses necessary expenses, and when. For accounting, every entry needs a receipt.
‘Der Arbeitgeber hat dem Arbeitnehmer alle durch die Ausführung der Arbeit notwendig entstehenden Auslagen zu ersetzen […].’Translation ‘The employer must reimburse the employee for all expenses necessarily incurred in carrying out the work […].’
‘Auf Grund der Abrechnung des Arbeitnehmers ist der Auslagenersatz jeweils zusammen mit dem Lohn auszurichten, sofern nicht eine kürzere Frist verabredet oder üblich ist.’Translation ‘On the basis of the employee’s statement, the reimbursement of expenses is to be paid together with the salary, unless a shorter period has been agreed or is customary.’
‘Als Buchungsbeleg gelten alle schriftlichen Aufzeichnungen auf Papier oder in elektronischer oder vergleichbarer Form, die notwendig sind, um den einer Buchung zugrunde liegenden Geschäftsvorfall oder Sachverhalt nachvollziehen zu können.’Translation ‘An accounting voucher is any written record on paper or in electronic or comparable form that is needed to trace the business transaction or matter underlying an entry.’
Whether buying through Vemente fits your rules is your company's decision.
Your routes instead of the personal card
| Pay with your own card and claim it as expenses | Where your expenses rules allow it. You pay first yourself and then hand in the receipt and the claim. Your company decides which receipts are needed and who approves. Until the reimbursement, you carry the amount yourself. |
|---|---|
| Pay with the company card | Where there is a company card. Your company decides who holds it, what it covers and up to which amount. The order receipt is part of the expense report. |
| Order on invoice through procurement | The supplier is set up in your system, if it isn't already. Then procurement or you yourself order following your company's process, and the invoice goes to accounts payable. |
| Buy from a supplier that is already set up | If a dealer that is set up at your company also carries the item, your usual process applies. Price and delivery time may differ. |
| Order through Vemente | Your company sets up Vemente once as a supplier. Vemente checks and pays the shop. It's quick. |
Ordering without your own card and without an expense claim
Vemente buys from the shop in its own name and resells the goods to your company. You receive the invoice from Vemente, made out to your company. Nobody pays with their own card, and there is no expense claim for this purchase.
We check the shop in the commercial register, against sanctions lists, for export control and for adverse media. Then we pay it, also in its currency.
You receive a quote by email. We order once you have accepted it and the order is approved. Depending on what your company sets, orders are approved automatically, through Vemente's AI approval or by your people. The fee is 2.8% of the order value, minimum CHF 19, or EUR 19 in euro countries.
If something is wrong, damaged or missing, we sort it out with the supplier.
Questions about the personal card
May I pay for the company with my own card?
Each company decides that for itself. What counts is your company's expenses policy or what your finance department tells you.
When do I not order through Vemente?
When the supplier is already set up at your company or the item is in your catalogue. Then your own process applies.
General information, not legal advice.
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